How to Work More Effectively with Your Title Company
In real estate, success isn’t just about finding the right property or securing financing—it’s about seamless coordination between all parties involved. One of the most overlooked yet essential relationships in the transaction process is the one between agents, lenders, and the title company.
When that relationship runs smoothly, the entire transaction benefits. When it doesn’t, delays, miscommunications, and last-minute scrambles can follow. The good news? A few simple practices can turn your title company into a trusted partner who helps you close confidently every time.
Start by looping your title partner in as early as possible. Title work takes time, especially if there are liens, ownership issues, or legal complexities. Getting us involved as soon as the contract is signed allows us to identify and resolve problems before they become urgent.
It also helps to send over a complete and accurate contract package right from the start. Make sure all addenda, signatures, contact details, and relevant information are included. Incomplete files lead to back-and-forth communication, which can slow the process down.
Clear and consistent communication is key. Keep your title team informed of any changes—whether it's a revised closing date, an updated commission agreement, or a buyer switching lenders. These updates may seem minor, but they can have major implications if they’re not communicated promptly.
Equally important is setting expectations with your clients. Help them understand what’s needed from them—like how to wire funds, when to complete the final walkthrough, or what kind of ID to bring on closing day. When everyone is on the same page, things move more smoothly.
Be proactive when we request documents like HOA statements, mortgage payoffs, or estate paperwork. These items are essential to clearing title and preparing for closing. Delays in retrieving them often result in delays in closing.
If there are any unique circumstances—like a Power of Attorney, a trust, an out-of-state seller, or a divorce—let us know upfront. These situations often require extra review or documentation, and knowing early gives us time to prepare properly.
And don’t hesitate to reach out with questions. Whether you’re a new agent learning the ropes or a lender juggling multiple closings, we’re here to help. Title and escrow can be technical, but it doesn’t have to be confusing communication makes all the difference.
Lastly, the foundation of effective collaboration is choosing a title company that feels like a true partner. You want someone who is responsive, experienced, detail-oriented, and easy to work with—because how the title company shows up reflects on your entire team.
Great Closings Start with Great Communication
Working effectively with your title company isn’t just about getting deals done—it’s about how you do it. With trust, transparency, and a shared commitment to a smooth transaction, your title partner becomes an extension of your team.
At New Door Title, we believe in proactive service, fast turnarounds, and clear communication from start to finish. If you’re ready for a smoother closing experience, we’re ready to work with you.
Let’s close with confidence—together.